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Update 03/07/2020

Letter to parents Phase 3 opening

Timeline to parents and pupils July 2020

3rd July 2020


Dear Parents and Carers,

As ever, I trust that you are well along with our whole school community.  I am getting in touch today after we finally received the much anticipated guidance from the Government yesterday.

I am sorry that this is a fairly lengthy letter.  Please read it carefully though as it contains important information about our plans to open our schools fully.

I am pleased to confirm that we are now busy finalising detailed plans to welcome back all children in September.


Our next steps

  •  Updating risk assessments with you.

In order to progress with re-opening, we need to touch base with all families to make sure our risk assessments are up to date.  Classroom staff will be in touch with you before the end of term to ensure each child’s risk assessment is up to date. 

Class staff will also want to discuss areas of focus for your child’s curriculum and the areas of priority that you feel your child will need to focus on from September. 

  •  Clarifying plans around transport

Class staff will also confirm with you whether you intend to send your child back full time from 3rd  September or whether you plan to phase their return, and whether you will be utilising transport from the Local Authority or bringing them to school yourself.  We will notify transport of the pupils’ class arrangements but parents and carers will need to liaise directly with transport about arrangements.  Should you decide to bring your child to school yourself, we will need to allocate you a staggered time slot for drop off and pick up which we will collate and confirm before 3rd September.


The new guidance, risks and how we will keep our school communities as safe as possible

I have summarised below what we will be doing in our schools in order to implement the guidance.  Please note, the full guidance for the re-opening of special schools can be found at:


The key guidance message is to have proportionate protective measures to reduce the risk of transmission.  This includes the ‘system of controls’ – both prevention and response to infection.

  1.  Prevention

These measures will be in place all the time:

  1. Ensuring that those who have coronavirus symptoms, or who have someone in their household who does, do not attend the setting.  This means pupils, their families and staff and their families.
  2. Clean hands thoroughly more often than usual.
  3. Ensure good respiratory hygiene by promoting the ‘catch it, bin it, kill it’ approach.
  4. Introduce enhanced cleaning, including cleaning frequently touched surfaces often, using standard products such as detergents and bleach.

The following measures are for our schools to be flexible, sensible and realistic about:

  1.  Minimising (not ceasing necessarily) contact between individuals (social distancing).  This will mean we will encourage minimal contact and maximum distance between staff and children and children and their peers ‘where possible as much as possible.’  The guidance recognises that for children with complex needs it is not possible to stay socially distant.


Therefore we will minimise the potential spread of the virus by keeping groups of pupils (bubbles) separate.Bubbles will be formed of several classes that logistically ensure we can have sufficient staff and shared space available.We will be cleaning resources regularly, staggering break and lunch times, reducing (not necessarily stopping altogether) the amount of time bubbles cross over or interact.

So, the key message is less, not zero, contact.

Pupils will inevitably be in one another’s social space, but within their ‘bubble’.

However, there is no guarantee that children will be able to be transported by LA transport in their bubble groups.

  1.  Where necessary, staff will wear appropriate PPE.  Each school will use PPE for all intimate care and physical interventions where appropriate to the child and situation.

We have made the decision to additionally continue to monitor staff and children’s temperatures, although the guidance states this is not necessary, as we feel this is a sensible and reasonable action in our risk assessment.

  1.  Response to any infection:

Should we become aware of any potential cases of Covid 19, we will follow all guidance and liaise with Public Health England (PHE) and the Local Authority.  This means we will:

  1.  Engage with the NHS Test and Trace process.
  2. Manage confirmed cases of coronavirus as directed by PHE
  3. Contain any outbreak by following local health protection team advice.

Local lockdown scenario or further reduced provision plans

Should South Gloucestershire be forced into a local lockdown scenario, similar to the current situation in Leicester, we will swiftly close the school to all pupils.  Depending on the circumstances, we would plan to re-open reduced provision for children of key workers and identified vulnerable children in the same way that we did for our Phase 1 reduced provision, from March – June 8th 2020, based on our risk assessment process.

Confirmation of all planning

The Board of Trustees still have legal responsibility to oversee and approve our risk assessments and planning.  They are meeting to do this on 14th July.  We will therefore contact you again by the end of Weds 15th July to confirm our plans or notify you of any changes.  Decisions are based on the following principles:

1. Our obligation to ensure the safety of pupils, parents, carers and staff

2. A commitment to the welfare and wellbeing of pupils and staff

3. Approaching the planning task in a measured and deliberate way with ethical and compassionate leadership

4. Making the best possible decisions on the basis of the guidance, new statutory processes and within the constraints and parameters we face in our schools and trust.


Please be reminded that we will be closed on 1st and 2nd September for INSET training.  This will be training for all staff around the new logistics of keeping children and staff safe in school, and updates to safeguarding legislation and curriculum changes.

We are very much looking forward to seeing your children and welcoming them back after a very challenging period for everyone. 

With very best wishes

Andrew Buckton                                                                                  Sue Hewitt


CEO Enable Trust                                                                  Headteacher - Culverhill School


Culverhill School

Timetable for Pupils and Parents/Carers – July 2020

Dear Parents and Carers,

Firstly I wanted to thank you for your patience and understanding regarding transition plans for Culverhill School opening in September. I am sorry that we are unable to host any transition visits or parents evenings at the end of this year to meet your child’s new class team.

Below is a timetable of things that will be happening over the next two weeks to help prepare for September and for you and your child to have contact with the class team. The class team will be able to answer any questions you have.

We will contact new families before the end of term with additional separate arrangements for transition in September.

In the meantime, please email the school if you have any questions or require any information:


Many thanks and very best wishes for now,

Sue Hewitt




  • Update information for parents sent out

3rd July

  • School Office will contact new parents to arrange for uniform to be collected

6th – 17th July

  • Our online learning platform SeeSaw will be temporarily closed for the day so that we can archive current information and set up new class groups

10th July

  • SeeSaw will be open again.


  • SeeSaw invitations will be sent to new families

11th July


10th July – access from 11th July

  • All families (new and current) will be contacted by new class teams through phone, email or SeeSaw: introductions, completion of pupil engagement profiles, sharing of information eg; class routines, book bags, Home/School Communication, snack arrangements, PE Kits etc.

13th – 17th July

  • Meet the Teacher videos posted on SeeSaw/website. An opportunity for you to see your child’s class team.

Week beginning 13th July

  • September plans shared

Between 15th July & 17th July

  • Transition arrangements for new pupils

We will send our new families separate information about arrangements for transition in September before the end of the Summer term.

  • Arrangements for school meal online payments circulated to families

From 1st September

  • INSET Days

1st & 2nd September